Legal
The terms and policies that govern Arubis, written to be read. Each shows its version and the date it took effect.
Licensing and Product Disclosure
Who provides Arubis and under what regulatory status, what Arubis is and is not, how it works on its own without any Olympus bank account, and how it can be paired with Olympus Banking and Merchant Services if you choose.
Version 1.0, effective 12 October 2026
Terms of Service
The agreement between your business and Olympus Pay for the use of Arubis: what we provide, what you are responsible for, fees, liability and how the agreement ends.
Version 1.0, effective 12 October 2026
Privacy Policy
How Olympus Pay collects, uses, shares, protects and retains personal data in Arubis, and the rights you have under the Data Protection Act, 2024.
Version 1.0, effective 12 October 2026
Subscription, Billing and Payment Terms
How Arubis plans are priced and billed, monthly or yearly: tiers, renewals, upgrades and downgrades, payment methods and card processing, failed payments, VAT, refunds and price changes.
Version 1.0, effective 12 October 2026
End User Licence Agreement
The licence that governs each person who uses the Arubis software, including the web application, mobile interfaces and any downloadable components: what you may and may not do with it.
Version 1.0, effective 12 October 2026
Acceptable Use Policy
The rules every Arubis customer and user must follow, why they exist, and what happens when they are broken.
Version 1.0, effective 12 October 2026
Data Processing Addendum
The terms on which Olympus Pay processes personal data in your books on your behalf, written to meet the processor requirements of the Data Protection Act, 2024.
Version 1.0, effective 12 October 2026
Athena and Automated Processing Terms
How Athena and the automation in Arubis work, what they may and may not do, how your data is protected when they are used, and who is responsible for their output.
Version 1.0, effective 12 October 2026
Account Closure and Data Erasure Policy
How to move to a lower plan, close a set of books, close your personal account, get a copy of your data and ask for it to be erased, and what the law requires us to keep.
Version 1.0, effective 12 October 2026
To close your books, change your plan, get a copy of your data or ask for it to be erased, use Settings in Arubis, or read the Account Closure and Data Erasure Policy.